Elavon Payment Type
Introduction
In the sales and purchase transactions, there are various options to settle the payment. We can do it in cash, via bank transfer, via promotion voucher to list a few.
In iVendNext, you can create Mode of Payments as per your requirement. The Mode of Payment stores the medium through which payments are made or received.
The Elavon Payment Processor allows you to offer a quick, seamless and secure payment experience to your customers by accepting normal and contactless NFC credit and debit card payments from all major brands using the Elavon Payment Device.
The Elavon Payment Processor is available only for the USA and Canada.
To access the Mode of Payment list, go to: Home > Accounting > Payments > Mode of Payment
1. Steps to setup Elavon as a Payment Type
The steps to setup Elavon as a Mode of Payment are explained below:
Navigate to: Home > Accounting > Payments. Click on the “Mode of Payment” shortcut to open the Mode of Payment List View screen.
Click on the “Add Mode of Payment” button. This will open the New Mode of Payment screen. All the settings pertaining to setting up a Mode of Payment can be found on this screen.
Fill in the required information including the mandatory fields on the New Mode of Payment screen and then click the Save button, to save the data and exit the screen. This will create a New Mode of Payment and can be used as a Payment Type in iVendNext.
You can click on the Edit Full Form button to open the detailed view of the New Payment Type screen.
2. Mapping the Elavon Payment Device ID
You must map the Elavon payment type that you just created to your POS terminal to be able to accept debit and credit card payments using the Elavon Payment Device.
Navigate to Home > Retail and then click on the POS Terminal shortcut. This will open the Point of Sale (POS)Terminal master screen.
Click on the POS Terminal ID to open the POS Terminal Master screen. Specify the Elavon Payment Device ID in the Device ID field and click the Save button.
3. Update the Master Payment Template
You must update the Master Payment Template to include the Elavon Payment Type. Doing this will make this Payment Type appear on the Payment screen when taking payment from the customer.
4. Mode of Payment Screen Explained
The Mode of Payment master screen is split into the following sections:
The Details Section
The Retail Section
The Details Section
The various fields in the Details Section of the Mode of Payment screen are explained below:
Mode of Payment
Specify a name for the Mode of Payment.
Description
Specify a description for the Mode of Payment type.
Enabled
Check this box to enable the Mode of Payment Type. Keeping this unchecked will mark the Mode of Payment as Inactive.
Type
Select the Mode of Payment Type for the drop down list. For example, Cash, Credit Card, Gift Certificate, On Account, etc This is useful for knowing the mode of payment used in Point Of Sales (PoS).
Accounts
Use the Accounts Template to configure and manage all the Account related settings that will be used by the default payment account. You will have to click on the Add Row button displayed below the Accounts Template to add a new blank row. Click on the Pencil symbol under the Gear icon to open the Editing Row screen. On the Editing Row screen you can specify the required information.
Company
Select the Company from the drop down list or choose to create a new company by clicking on the Create a new Company option. The value in this field should auto populate based on the information provided on the Company screen.
Account
Select the Default Account from the drop down list or choose to create a new account by clicking on the Create a new Account option. This Default account will be automatically updated on the POS Invoice. Setting the default Account will fetch this account into Payment Entries. A Payment Entry is a record indicating that payment has been made for an invoice. Payment Entry can be made against the following transactions.
Sales Invoice
Purchase Invoice
Sales Order (Advance Payment)
Purchase Order (Advance Payment)
Expense Claim
Internal Transfer
Payment Field Name
Select the Payment Fieldname from the drop down list.
Currency Denomination
Use the Currency Denomination Template to configure and manage all the settings that will be used to determine the face value of the currency to be used as the Mode of Payment. You will have to click on the Add Row button displayed below the Currency Denomination Template to add a new blank row. Click on the Pencil symbol under the Gear icon to open the Editing Row screen. On the Editing Row screen you can specify the required information. (Not applicable for Elavon)
Code
Specify the Currency Denomination Code. For example, USD, INR, EUR, etc
Description
Specify a Description for the Currency Denomination. For example US Dollar, Indian Rupee, etc
Value
Specify the Currency Value. The rate of exchange for foreign money is called the Currency Value.
The Retail Section
The various fields in the Retail Section of the Mode of Payment screen are explained below:
Min Amount
Specify the Minimum amount. This will set the minimum limit that can be transacted using Elavon.
Max Amount
Specify the Maximum amount. This will set the maximum limit that can be transacted using Elavon.
Counted
Check this box if you want to mandate the till count.
Count Type
Select the Count Type from the drop down list. This field is activated only when the Counted check box is ticked.
Print Payment Receipt
Check this box if you want to print a payment receipt for the transactions done using the Elavon Payment Type.
Payment Receipt Format
Select the Payment Receipt Format from the drop down list. This field is activated only when the Print Payment Receipt check box is ticked.
Open Cash Drawer
Check this box if you want the cash drawer to open automatically at POS on receiving the payment for this mode of payment type.
Rounding Method
Select the Rounding Method from the drop down list. This will determine if the total amount would be “rounded up” or “rounded down”.
Allow Over Tender
Check this box if you want to allow the customer to pay more than the total amount due. For example, if the customer has a total amount of $80 to be paid, he may pay $100 and take back $20 as cash
Affects Tipple Point
Check this box if you want the payment type to affect the upper limit of the till amount (tipple point). The field is automatically enabled for the payment type cash
Click the Save button to save the changes and exit the screen.
5. Sale using Elavon
Navigate to: Home > Retail. Click on the iVendNext POS shortcut. This will open the iVendNext POS screen.
Perform an item search on the transaction screen and add the item to the transaction grid.
Add a Customer. If you'd like to record the sale you've made against a customer's name, you must add that customer to the sale.
Offer Discount and Levy Surcharge, if required.
Click the Payments button to proceed to the Payment screen.
Select Elavon as the desired mode of payment and make the payment. You can make a full payment or a partial payment using Elavon.
The payment authorisation request is sent to the Elavon Device mapped to your POS register. You will have to ask the customer to enter the PIN and authorize the payment. Upon successful payment the transaction will automatically print on the printer attached to the POS Terminal.
If the tendered amount is more than the total price, the application will display the balance to be paid back to the customer. This change amount will also be printed on the transaction receipt.