Warehouse
Introduction
A warehouse is a commercial building for storage of goods. Warehouses are used by manufacturers, importers, exporters, wholesalers, transport businesses, customs, etc.
Retail stores are also warehouses, but are categorised as retail stores by a flag "Is Retail Store"
Every POS is required to be bound to a Store. You can either specify a name for your Store or pick a Store name from the list of stores displayed on the POS master screen.
You can also create a new Store clicking on the Create a new Warehouse shortcut. If you want to access the warehouse list you can navigate to: Home > Stock > Settings > Warehouse.
Steps to create a Warehouse
The steps to create a Warehouse are explained below:
Go to the Warehouse list, click on New.
Enter a name for the Warehouse.
Set/check the Parent Warehouse. If you tick on 'Is Group', you can create sub-Warehouses under this group Warehouse.
Click the Save button to save the changes and exit the screen.
Warehouses are saved with their respective Company’s abbreviations. This facilitates identifying which Warehouse belongs to which company at a glance.
New Warehouse Screen
The various settings on the New Warehouse screen are explained below:
Is Retail Store
Check this box if you want this warehouse to act as a retail store for your POS terminal.
When you check the Is Retail Store box, some additional fields get unlocked. These are: Selling Price List and Cash Customer |
Warehouse Name
Specify a name for your warehouse. This field is mandatory.
Selling Price List
Select the Selling Price List from the drop down list displayed or choose to create a new Selling Price List by clicking on the Create a new Price List shortcut. A Price List is a collection of Item Prices either Selling, Buying, or both. An Item can have multiple prices based on customer, currency, region, shipping cost, etc Selling Price List will determine the Selling Rate of the item. It is the price at which an item is sold at the POS Terminal. This field is visible only when the “Is Retail Store” checkbox is ticked.
Cash Customer
Select the Cash Customer from the drop down list or choose to create a new Cash Customer by clicking on the Create a new Customer option. This is the default customer that will be selected at the POS attached to the store so that the cashier at the POS will not have to select a customer for every transaction. This field is visible only when the “Is Retail Store” checkbox is ticked.
Is Group Warehouse
Check this box if you want to allow creating sub-Warehouses under this group Warehouse.
Parent Warehouse
Specify the name of the Parent Warehouse. This field is optional. You need to specify the Parent Warehouse name only when you want this new warehouse to act like a subsidiary warehouse.
All Warehouses are saved with their respective Company’s abbreviations. This facilitates identifying which Warehouse belongs to which company at a glance.
Is Rejected Warehouse
Check this box if you want to use this warehouse to store rejected materials. For Example a material is marked as rejected if it fails to meet the defined quality parameters.
Account
Set a default account here for all transactions with this Warehouse. Setting this account will show transactions from this Warehouse in the Accounting Ledger. If you leave the Account field blank, all the transactions performed against this warehouse will be mapped against the Parent Warehouse Account or the Company’s Default Account will be considered in transactions.
Company
You can either select a company name from the list of company names displayed or choose to create a new company by clicking on the Create a new company option.
When you select a company, clicking on 
All the settings pertaining to the Company are managed and controlled from the Company Master screen. See: Company Master
Company Currency
The value in this field is fetched from the Company’s Default Currency Field and is not editable.
Tax Number
Specify the Tax Number.
Default Taxes and Charges
Select the Default Taxes and Charges template from the drop down list or choose to create a new Default Tax Template by clicking on the Create a new Tax Template option.
Tax Category
Select the Tax Category from the drop down list or choose to create a new Tax Category by clicking on the Create a new Tax Category option.
Allow Negative Inventory
Check this box if you want to maintain a list of items along with their available quantities in store for which the stock is less than zero.
Email Account
Select the Email Account from the drop down list displayed or choose to create a new Email Account by clicking on the Create a new Email Account option. See: Email Account
Email Template
Select the Email Template from the drop down list or choose to create a new Email Template by clicking on the Create a new Email Template option.
Phone No
Specify the Phone number.
Mobile No
Specify the Mobile number.
Address Line 1
Specify the Address.
Address Line 2
Specify the Address.
City
Specify the City.
State
Specify the State.
PIN
Specify the PIN.
Warehouse Type
Select a Warehouse Type from the drop down list or choose to create a new Warehouse Type by clicking on the Create a new Warehouse option. You can create a Warehouse Type to classify Warehouses. For example, Supplier Warehouses, Stock Warehouses, WIP Warehouses, Rooms, etc. can be tagged. This classification is useful when generating reports or in certain stock transactions.
Default In-Transit Warehouse
Select a default in-transit Warehouse from the drop down list or choose to create a new in-transit Warehouse by clicking on the Create a new Warehouse option. In transit warehouse is a virtual warehouse. When stock is being transferred from one warehouse to another, the merchandise is considered to be in the in transit warehouse till the time it is not received at the receiving warehouse.
After saving a Warehouse, you'll see the following options:
Stock Balance:
This will open the Stock Balance report to display the quantity, valuation, balance, etc.
General Ledger:
This will open the General Ledger to display the accounting transactions.
Non-Group to Group:
If the Warehouse is a Non-Group Warehouse, i.e. cannot contain other Warehouses under it, this button will make this a Group Warehouse.
Tree View
You can also switch to 'Tree' View which will show all the group and child Warehouses.
